SOUTH NORTHANTS (NHW) AREA SUPPORT TEAM
- Neighbourhood Watch -
1.1 The name of the Association will be South Northants (NHW) Area Support Team
1.2 The primary address of the Association is:
South Northants (NHW) Area Support Team c/o home address of the presiding Chairman but the home address of the Secretary of the SNAST may be shown on any correspondence.
2.1 Membership is open to coordinators of recognised Neighbourhood Watch Group schemes within the South Northamptonshire Area.
2.2. Members shall be entitled to vote at all meetings.
The Objectives of the Association are to promote good citizenship and, through effective liaison with the Police and the public, to encourage greater public participation in the prevention and solving of crime.
Wherever possible :
4.1 to promote best practice from each Neighbourhood Watch area for county-wide application;
4.2 to liaise with Northamptonshire Police, the Police Authority and any other body that can contribute to the development and implementation of community safety measures;
4.3 to promote both locally and nationally the Objectives of SNAST by conferring with representatives of voluntary organisations, public service departments and individuals by :
4.4 arranging or co-operating in exhibitions, meetings, presentations , publications, surveys and any other means of collecting or disseminating information in respect of the Objectives.
4.5 to accept gifts and raise money in such manner as SNAST thinks fit subject to any consents required by law;
5. Committee (Support Team)
5.1 The Committee shall consist of no more than 20 members.
5.2 Each committee member shall have a dedicated responsibility to help
SNAST achieve its Aims and Objectives.
5.3 The Committee will meet not less than four times each year one of such meetings may be the Annual General Meeting.
5.4 The Committee may also appoint sub-committees from among its members to deal with specific matters and prepare recommendations for approval by the whole Committee and where appropriate may invite help from the Police or other individuals to provide specialist advice to such sub-committees.
6.1 Immediately prior to the Annual General Meeting of SNAST the Committee will meet to propose a Chairman, Deputy Chairman, Secretary and Treasurer (“the Officers”); such propositions will be put to the Members of those attending the Annual General Meeting who will elect the Officers.
6.2 The Officers will hold office until the election of Officers at the next Annual General Meeting after their election but will be eligible for re-election.
6.3 Any Member of SNAST may be proposed as an Officer provided that another Member seconds that nomination and the nominee’s consent to stand is obtained.
7. Management of meetings
7.1 Meetings of the Committee
7.1.1 The quorum at a meeting of the Committee will be one third of the membership or four whichever is the lesser.
7.1.2 Agendas will be sent to each member of the Committee at least ten days prior to each meeting. E-mail may be used in this respect but a receipt should be requested.
7.1.3 All matters arising at any meeting requiring a vote will be decided by a simple majority of those present and entitled to vote. Unless a secret ballot is specifically requested all voting will take place by show of hands. In the event that a secret ballot is requested, any non-voting member present, at the request of the Chairman, may act as teller.
7.1.4 Minutes are to be kept by the Secretary to record all decisions and actions determined by the Committee. Copies of such minutes will be sent to all Committee Members.
7.1.5 Accounts are to be kept by the Treasurer to record all financial transactions undertaken on behalf of the Committee. Copies of the accounts are to be available at each meeting of the Committee for each Committee Member.
7.2 Annual General and Special Meetings
7.2.1 An Annual General Meeting of the Association will be held annually in September or as soon as practicable thereafter, but not more than fifteen months after the preceding Annual General Meeting.
18.104.22.168 At least three weeks prior to each Annual General Meeting the following will be sent out to all Committee Members with the Notice of Meeting:
A copy of the Agenda
A copy of the Minutes of the preceding Annual General Meeting
A copy of the Accounts for the last financial year ended 31st March
7.2.2 A Special General Meeting may be called by the Chairman at any time giving fourteen day’s notice of his intention to do so. The Secretary may also call such a meeting within fourteen days of receiving notice in writing stating the reasons for the request signed by not less than three Members of the Association. The Secretary must give Members 14 days notice of such a request.
8. Non-profit Clause
The assets and income of SNAST shall be applied solely in furtherance of the above-mentioned objectives and no portion shall be distributed directly or indirectly to its members except as bona fide compensation for services rendered or expenses incurred on behalf of the Association.
All physical assets and cash of the Association shall be vested in the County Executive Neighbourhood Watch for the safe keeping and for the re-establishment of a Neighbourhood Watch Area Support Team in South Northamptonshire. If within five years of the date of the assets and cash being passed to the County Executive no group has come forward to re-form an Area Support Team, the assets and cash shall be used by the County Executive for the benefit of Neighbourhood Watch in Northamptonshire.
10. Alterations to the Constitution
Any alterations to this Constitution shall be approved by not less than a two-thirds majority vote at the Annual General Meeting or at a Special General Meeting provided that at least fourteen clear days notice in writing of such a meeting has been sent by the Secretary to each Committee Member setting out the terms of the alterations and requesting written responses from any Committee Member wishing to make comments to such alterations.
Constitution amended at the Annual General Meeting on 30/10/2012
Mike Langlois – Chairman Geoff Wood – Treasurer